July 15, 2019 Agenda

Menands Union Free School District

19 Wards Lane

Menands, NY 12204

Board of Education

July 15, 2019

6:00 p.m. Executive Session

Regular Meeting – 6:30 p.m.

PLEASE NOTE:  During the Public Comment Sessions, members of the community may address the Board on agenda and non-agenda items.  The Board President may limit remarks of individual speakers to a reasonable time.  Speakers must identify themselves and the topic on which they would like to make remarks.

  1. Meeting called to order 

  2. Motion to enter into public session

  3. Motion to enter into executive session

    The Board of Education may enter into Executive Session for the reason(s) indicated below as  specified:

    Matters which will imperil the public safety if disclosed.

    Any matter that may disclose the identity of a law enforcement agent or

    informer.

    Information relating to current or future investigation or prosecution of a 

    criminal offense that would imperil effective law enforcement if disclosed.

    Discussion involving proposed, pending, or current litigation.

    Collective negotiations pursuant to Article 14 of the Civil Service Law.

    The medical, financial, credit, or employment history of a particular person

    or corporation, or matters leading to the appointment, employment, 

    promotion, demotion, discipline, suspension, dismissal, or removal of a 

    particular person or corporation. 

    The preparation, grading, or administration of exams.

    The proposed acquisition, sale or lease of real property or the proposed

    acquisition, sale or exchange of securities, but only when publicity would

    substantially affect the value of these things.

  4. Motion to adjourn executive session 

  5. Motion to re-enter public session

  6. Roll call

  7. Pledge of Allegiance

    Annual Reorganizational Meeting

  8. Comments from the public on agenda items

    Just a reminder for those members of the public in attendance.  This is one of two opportunities afforded members of the public to comment on or inquire about agenda items. 

    Members of the public also have an opportunity at the end of the evening’s agenda to ask questions or voice concerns or comments on matters not formally noted on the agenda.  

    We appreciate everyone’s cooperation.

  9.  Approval of minutes

    Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District accept the minutes of the June 10, 2019 meeting.

  10.  Business Matters

    Discussion Item

    • Review of achievement toward 2018-2019 goals
    • Building Project

    Business Office for Information

    Enclosed for the information of the Board are copies of warrant #’s 6 Fund EC, 21, 22 Fund H 65, 66, 69, 71 and 72 Fund A for the month of June 2018.

    Business Office for Approval

    Change Orders

    RESOLUTION BE IT RESOLVED that the Board of Education of the Menands Union Free School District upon the recommendation of the Superintendent, hereby approve the following change orders. 

    C/O#

    Contractor

    Original Amount

    Approved Changes

    Adjusted Contracts

    C004-008

    DLC Electric LLC

    775,000.00

    3,704.71

    Increase

    C004-009

    DLC Electric LLC

    775,000.00

    872.23

    Increase

    C004-010

    DLC Electric LLC

    775,000.00

    2,767.22

    Increase

    C004-011

    DLC Electric LLC

    775,000.00

    1,754.67

    Increase

    C004-012

    DLC Electric LLC

    775,000.00

    989

    Increase

    C004-013

    DLC ELectric LLC

    780,022.07

    200.1

    Increase

    C004-014

    DLC Electric LLC

    775,000.00

    4,422.54

    Increase

    C004-015

    DLC Electric LLC

    775,000.00

    985.99

    Increase

    C004-016

    DLC Electric LLC

    775,000.00

    1,484.09

    Increase

    C004-017

    DLC Electric LLC

    775,000.00

    2,382.72

    Increase

    C004-018

    DLC Electric LLC

    775,000.00

    5,115.75

    Increase

    C002-015

    Bunkoff General Cont.

    4,780,000.00

    -618.22

    Decrease

    C002-016

    Bunkoff General Cont.

    4,780,000.00

    -7,256.23

    Decrease

    C002-017

    Bunkoff General Cont.

    4,780,000.00

    549.55

    Increase

    2019-2020 Intermunicipal Agreement-(Gr. 9-12 Educational Services) North Colonie Central School District

    Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District approve the intermunicipal agreement between Menands UFSD and the North Colonie Central School District for students in grades 9-12 for the 2019-2020 school year.

    2019-2020 Intermunicipal Agreement – (Gr. 9-12 Educational Services)South Colonie Central School District

    Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District approve the intermunicipal agreement between Menands UFSD and the South Colonie Central School District for students in grades 9-12 for the 2019-2020 school year. 

    2019-2020 Intermunicipal Agreement (Technology Services)- South Colonie Central School District

    Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District approve the intermunicipal agreement for technology services between Menands UFSD and the South Colonie Central School District  for the 2019-2020 school year.

    Durham School Services Contract Extension

    Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District approve the attached contract between Menands School and Durham School Services at CPI from September 6, 2019 through June 30, 2020. 

    Star & Strand Transportation Contract Extension

    Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District approve the attached contract between Menands School and Star & Strand Transportation at CPI from September 6, 2019 through June 30, 2020. 

    Star & Strand Transportation Contract – Summer Transportation

    Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District approve the attached summer transportation contract between Menands School and Star & Strand Transportation from July 3, 2019 through August 18, 2020.

    Erno Enterprises – Contract Extension 

    Enclosed for review is a copy of the memo from Ms. Cietek to extend the contract for landscape services for the 2019-2020 and 2020-2021 school year with Erno Enterprises. 

    Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District approve the contract extension for landscape services for the 2019-2020 and 2020-2021 school with Erno Enterprises.

    Free and Reduced Lunch Program

    Enclosed for the information of the Board is the Policy Statement for Free and Reduced Price Meals Program. 

    Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District approve district participation in the free and reduced lunch program and adopts the family eligibility criteria to assist in determining eligibility for the 2019-2020 school year.

    BOCES Cooperative Bidding and Purchasing 

    Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District adopt the BOCES cooperative bidding contract and food and cafeteria supplies cooperative bidding resolutions for the 2019-2020 school year. 

    AMSURE(Formally known as Adirondack Trust Insurance) Contract Renewal

    Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School  District approve the contract renewal with AMSURE Insurance for the 2019-2020 school year in the amount of $31,331. 

    Preliminary BOCES AS-7 Contract for 2019-2020 Services 

    Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School  District approve the attached Preliminary AS-7 Contract for 2019-2020 Services. 

    Final BOCES AS-7 Contract for 2018-2019 Services

    Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School  District approve the attached Final AS-7 Contract for 2018-2019 Services.

    Special Education Consulting Services Agreement – Lorraine D. Thompson

    Resolution  BE IT RESOLVED that the Board of Education of the Menands Union Free School District, upon the recommendation of the Superintendent, hereby approve the Special Education Consulting Services Agreement provided by Lorraine D. Thompson.

    Disposal of Items  

     Superintendent’s Recommendation: That the Board of Education in accordance with district policy 6900 authorize the disposition of School Lunch Equipment.  As per the attached list.

    Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District approve the disposal of School Lunch Equipment which ceases to be of use or of value to the district. A list of the items is attached. 

  11. Personnel Matters

    Appointments

    1 FTE  Probationary Spanish Appointment – Patrick Benoit

    Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District does hereby appoint Patrick Benoit to a 4-year probationary appointment in the 1 FTE Spanish tenure area on MS Step 1 of the current Menands Association of Teachers Salary Schedule contingent upon NYS certification.  Mr. Benoit’s probationary period will begin on September 1, 2019 and will end on or about August 31, 2023. A copy of Mr. Benoit’s resume is attached.

    1 FTE  Probationary Social Studies Appointment – Henry Schweizer

    Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District does hereby appoint Henry Schweizer to a 4-year probationary appointment in the 1 FTE Social Studies tenure area on MS Step 1 of the current Menands Association of Teachers Salary Schedule.  Mr. Schweizer’s probationary period will begin on September 1, 2019 and will end on or about August 31, 2023. A copy of Mr. Schweizer’s resume is attached.

      1 FTE  Probationary Elementary Appointment – Caitlin Kennedy

    Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District does hereby appoint Caitlin Kennedy to a 4-year probationary appointment in the 1 FTE Elementary Education tenure area on MS Step 1 of the current Menands Association of Teachers Salary Schedule.  Ms. Kennedy’s probationary period will begin on September 1, 2019 and will end on or about August 31, 2023. A copy of Ms.Kennedy’s resume is attached.

    1 FTE  Probationary Elementary Appointment – Sara Maldonado

    Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District does hereby appoint Sara Maldonado to a 4-year probationary appointment in the 1 FTE Elementary Education tenure area on MS Step 1 of the current Menands Association of Teachers Salary Schedule. Ms. Maldonado’s probationary period will begin on September 1, 2019 and will end  on or about August 31, 2023. A copy of Ms. Maldonado’s resume is attached.

    Business Office Support Staff Substitute – Sharleen Schaffer

    Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District appoint Sharleen Schaffer as a Business Office Support Staff Substitute on an as needed basis at $30.00 per hour for the
    2019-2020 school year. 

    Substitute Cafeteria/Lunch Monitors, Nurses, Custodians and Clerical

    Resolution BE IT RESOLVED that the following individuals be appointed for the 2019-2020 school year:

    Substitute Cafeteria:
    Jacqueline Groves-Spencer
    Sabrina Calderon
    Daniel Carroll

    Lunch Monitors:
    Johnathon Cappadona
    Catherine Mattice
    Jacqueline Groves-Spencer
    Daniel Carroll
    Sabrina Calderon

    Substitute Custodians:
    Johnathon Cappadona
    Dan Carroll
    Sabrina Calderon
    David LaFleur                                                                                                                

    Substitute Nurses:
    Barbara Weidman
    Eileen McBain

    Clerical:
    Leslie Carolus
    Catherine Mattice
    Sabrina Calderon

    Resignations

    Melanie Burbano – Teaching Assistant

     Enclosed for the Board is a letter from Melanie Burbano, dated July __, 2019 resigning from her position as a Teaching Assistant from the Menands Union Free School District effective June 30,2019.

    Resolution     BE IT RESOLVED that the Board of Education of the Menands Union Free School District accept the letter of resignation from Melanie Burbano, dated July __, 2019, resigning from her position as a Teaching Assistant From the Menands Union Free School District effective June 30, 2019.

  12.  Board of Education Matters

    CSE/CPSE Recommendations 

    Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District approve the CSE/CPSE  recommendations as submitted.

    Substitute Teachers – Fully Cleared and Substitute Teachers – BOCES 

    Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District approve the re-appointment of all substitute teachers for the 2019-2020 school year who were previously appointed through 6/30/18.

    Substitute Teacher Compensation 

    Dr. Long recommends that the Board set the substitute teacher pay rate at $100.00 per day.

    Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District District approve the substitute teacher pay rate at $100.00 per day.

    East Greenbush Special Education Services Contract – 2019-2020 Extended School Year Program

    Enclosed for the Board are copies of the 2019-2020 Special Education Services Contract from the East Greenbush Central School District for 3 students attending the extended school year program.

    Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District approve the 2019-2020 Special Education Services Contract from the East Greenbush Central School District for the extended school year program.

    Cobleskill-Richmondville Central School District Special Education Services Contract – 2019-2020 Extended School Year Program

    Enclosed for the Board are copies of the 2019-2020 Special Education Services Contract from the Cobleskill-Richmondville Central School District for 1 student attending the extended school year program.

    Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District approve the 2019-2020 Special Education Services Contract from the Cobleskill-Richmondville Central School District for the extended school year program.

    North Colonie Central School District Special Education Services Contract – 2019-2020 Extended School Year Program

    Enclosed for the Board are copies of the 2019-2020 Special Education Services Contract from the North Colonie Central School District for 1 student attending the extended school year program.

    Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District approve the 2019-2020 Special Education Services Contract from the North Colonie Central School District for the extended school year program.

    Health Services Contract – 

    Enclosed please find a copy of the 2018-2019 Health Services Contracts for students  attending private or parochial schools in the following districts:

    East Greenbush School District- (7) students in the amount of $5,489.26.
                                       *The residence of the students has been verified.

    Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District approve the 2018-2019 Health Services Contracts for students  attending private or parochial schools as listed.

    Grade 8 Trip to Camp Chingachgook 

    Enclosed is a letter from Mrs. Bettinger requesting permission for the eighth grade to attend camp Chingachgook on Lake George from September 9 through September 11, 2019. 

    Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District approve the eighth grade to attend camp Chingachgook on Lake George from September 9 through September 11, 2019.

  13. Student Matters

    The total estimated enrollment for the 2019-2020 school year to date is 291 (this includes confirmed students for the incoming Kindergarten class).

  14. Superintendent’s Comments

    • End of Year Activities
    • BOCES Communications
    • School Safety Plan
  15. Principal’s Comments

    • Graduation
  16.  Informational Material

    Next Board of Education Meeting – August 12th at 6:30 p.m.

  17.  Miscellaneous 

  18.  Public Comment

    PLEASE NOTE:  During the Public Comment Sessions, members of the community may address the Board on agenda and non-agenda items.  The Board President may limit remarks of individual speakers to a reasonable time.  Speakers must identify themselves and the topic on which they would like to make remarks.

    Any Board of Education member may choose to enter into Executive Session at this time if necessary.

  19. Motion to Enter into Executive Session

    The Board of Education may enter into Executive Session for the reason(s) indicated below as  specified: 

    Matters which will imperil the public safety if disclosed.

    Any matter that may disclose the identity of a law enforcement agent or

    informer.

    Information relating to current or future investigation or prosecution of a 

    criminal offense that would imperil effective law enforcement if disclosed.

    Discussion involving proposed, pending, or current litigation.

    Collective negotiations pursuant to Article 14 of the Civil Service Law.

    The medical, financial, credit, or employment history of a particular person

    or corporation, or matters leading to the appointment, employment, 

    promotion, demotion, discipline, suspension, dismissal, or removal of a 

    particular person or corporation. 

    The preparation, grading, or administration of exams.

    The proposed acquisition, sale or lease of real property or the proposed

    acquisition, sale or exchange of securities, but only when publicity would

    substantially affect the value of these things.

  20. Motion to Adjourn Executive Session

  21. Motion to Re-Enter Public Session

  22. Motion to Adjourn

*All minutes of Board of Education meetings are recorded and become public record upon approval by the Board.