MENANDS UNION FREE SCHOOL DISTRICT
19 Wards Lane
Menands, NY 12204
BOARD OF EDUCATION
June 10, 2019
5:45 p.m. Executive Session
Regular Meeting – 6:30 p.m.
PLEASE NOTE: During the Public Comment Sessions, members of the community may address the Board on agenda and non-agenda items. The Board President may limit remarks of individual speakers to a reasonable time. Speakers must identify themselves and the topic on which they would like to make remarks.
1. MEETING CALLED TO ORDER
2. MOTION TO ENTER PUBLIC SESSION
3. MOTION TO ENTER INTO EXECUTIVE SESSION
The Board of Education may enter into Executive Session for the reason(s) indicated below as specified:
⃞ Matters which will imperil the public safety if disclosed.
⃞ Any matter that may disclose the identity of a law enforcement agent or
informer.
⃞ Information relating to current or future investigation or prosecution of a
criminal offense that would imperil effective law enforcement if disclosed.
⃞ Discussion involving proposed, pending, or current litigation.
⃞ Collective negotiations pursuant to Article 14 of the Civil Service Law.
☑ The medical, financial, credit, or employment history of a particular person
or corporation, or matters leading to the appointment, employment,
promotion, demotion, discipline, suspension, dismissal, or removal of a
particular person or corporation.
⃞ The preparation, grading, or administration of exams.
⃞ The proposed acquisition, sale or lease of real property or the proposed
acquisition, sale or exchange of securities, but only when publicity would
substantially affect the value of these things.
4. MOTION TO ADJOURN EXECUTIVE SESSION
5. MOTION TO RE-ENTER PUBLIC SESSION
6. ROLL CALL
7. PLEDGE OF ALLEGIANCE
8. COMMENTS FROM THE PUBLIC ON AGENDA ITEMS
Just a reminder for those members of the public in attendance. This is one of
two opportunities afforded members of the public to comment on or inquire about agenda items. Members of the public also have an opportunity at the end of the evening’s agenda to ask questions or voice concerns or comments on matters not formally noted on the agenda. We appreciate everyone’s cooperation.
9. APPROVAL OF MINUTES
Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School
District accept the minutes of the May 13, 2019 meeting.
10. BUSINESS MATTERS
Discussion Items
Summer Transportation Bid
Athletics
High School Choice
Business Office for Information
Enclosed for the information of the Board are copies of warrant #’s 60, 62 and 63 Fund A, 3 and 4 and 5 Fund EC and 20 Fund H for the month of May 2019.
Business Office for Approval
Treasurer’s Report
Enclosed is the Treasurer’s Report for the month May 2019.
Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District approve the Treasurer’s Report for the month May 2019.
Change Orders
Resolution BE IT RESOLVED that the Board of Education of the Menands
Union Free School District upon the recommendation of the
Superintendent, hereby approve the following change orders.
C/O#
Contractor
Original Amount
Approved Changes
Adjusted Contracts
C002-014
Bunkoff General Contractors
4,780,000.00
218.98
Increase
Disposal of Items
Superintendent’s Recommendation: That the Board of Education in accordance with district policy 6900 authorize the disposition of the 2012 Envision Math Common Core Edition- Grade K-5 materials which cease to be of use to the district. A list of items is attached.
Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District approve the disposal of the 2012 Envision Math- Common Core Edition – K- 5 materials which cease to be of use to the district.
Donation from Menands Fire Department Ladies Auxiliary
Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District accept the donation from The Menands Fire Department Ladies Auxiliary in the amount of $100.00.
Non-Instructional Salary Schedule
Enclosed is the Non-Instructional Salary Schedule for the 2019-2020 school year.
Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District approve the 2019-2020 Non-Instructional Salary Schedule.
TRS Retirement Contribution Reserve Sub- Fund
WHEREAS, the Menands UFSD School District participates in the New York State Teachers’ Retirement System (“TRS”); and
WHEREAS, on May 9, 2011, the Board of Education of the Menands Union Free School District by resolution established a Retirement Contribution Reserve Fund known as the Reserve for Retirement Contributions pursuant to Section 6-r of the General Municipal Law; and
WHEREAS, the Board of Education has determined it is also appropriate to establish a sub-fund within said Retirement Contribution Reserve Fund pursuant to Section 6-r of the General Municipal Law.
NOW THEREFORE, BE IT RESOLVED, by the Board of Education of the Menands Union Free School District, pursuant to Section 6-r of the General Municipal Law, as follows:
1.The Board hereby establishes a sub-fund within the Reserve for Retirement Contributions to be known as the TRS Retirement Contribution Reserve Sub-Fund;
2.The source of funds for this Reserve Sub-Fund shall be:
a. such amounts as may be provided therefore by budgetary appropriation or raised by tax therefore;
b. such revenues as are not required by law to be paid into any other fund or account;
c. such other funds as may be legally appropriated; and
d. notwithstanding any law to the contrary, such amounts as may be transferred from a reserve fund established pursuant to Section 6-c, 6-d, 6-e, 6-f or 6-g of Article 2 of the General Municipal Law, comprised of moneys raised from the same tax base as the moneys in the retirement contribution reserve fund, or a reserve fund established pursuant to Education Law Section 3651, provided that any such transfer shall only be made by Board resolution adopted after a public hearing held on at least 15 days prior notice published in at least one newspaper having general circulation in the District.
3. By resolution, the Board of Education may authorize expenditures from this Reserve Sub-Fund. Except as otherwise provided by law, moneys in this Reserve Sub-Fund may only be appropriated to finance retirement contributions to the New York State Teachers’ Retirement System, and/or to offset all or a portion of the amount deducted from the moneys apportioned to the District from the State for the support of schools pursuant to Section 521 of the Education Law.
4. No member of the Board of Education or employee of the District shall:
a. authorize a withdrawal from this Reserve Sub-Fund for any purpose except as provided in Section 6-r of the General Municipal Law; or
b. expend any money withdrawn from this Reserve Sub-Fund for a purpose other than as provided in Section 6-r of the General Municipal Law.
5. The moneys contributed annually to the Reserve Sub-Fund shall not exceed 2% of the total compensation or salaries of all teachers (as that term is defined in Education Law §501[4]) employed by the District who are members of TRS paid during the immediately preceding fiscal year.
6. The balance of the Reserve Sub-Fund shall not exceed 10% of the total compensation or salaries of all teachers (as that term is defined in Education Law §501[4]) employed by the District who are members of TRS paid during the immediately preceding fiscal year.
7. The moneys in this Reserve Sub-Fund shall be deposited and secured in the manner provided by Section 10 of the General Municipal Law. The Board of Education or its authorized designee may invest the moneys in this Reserve Sub-Fund in the manner provided by Section 11 of the General Municipal Law. Any interest earned or capital gain realized on the money so deposited or invested shall accrue to and become part of this Reserve Sub-Fund.
8. The chief fiscal officer shall account for this Reserve Sub-Fund separate and apart from all other funds of the District. Such accounting shall show: the source, date and amount of each sum paid into the sub-fund; the interest earned by such sub-fund; capital gains or losses resulting from the sale of investments of this sub-fund; the order, purpose thereof, date and amount of each payment from this sub-fund; the assets of the sub-fund, indicating cash balance and a schedule of investments. The chief fiscal officer, within sixty (60) days of the end of each fiscal year, shall furnish a detailed report of the operation and condition of this sub-fund to the Board of Education.
9. This Resolution shall take effect immediately.
11. PERSONNEL MATTERS
Tenure Recommendation – Carol Green, ENL Teacher
It is the Superintendent’s recommendation that the Board of Education of the Menands Union Free School District appoint tenure to Carol Green in the ESOL tenure area effective September 1, 2019.
Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District appoint tenure to Carol Green in the ESOL tenure area effective September 1, 2019.
Appointments
Substitute Custodian
Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District approve the following as a substitute custodians for the 2019-2020 school year as listed.
Johnathon Cappadona Philip Lipscomb
Sabrina Calderon Raymond Perricone
Daniel Carroll
Substitute Teachers – Fully Cleared
Kara Battaglia Kirsten Rowe
Heather Camman Daniel White
Kelly McCall
Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District approve the following substitute teachers for the 2018-2019 school year as listed.
Summer Paid Part-Time Appointments
Professional and Curriculum Development
Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District approve professional and curriculum development hours as approved by the Superintendent not to exceed the following:
Professional and Curriculum Development not to exceed 200 hours @ $30.00 per hour.
CSE Chairperson not to exceed 40 hours at $30.00 per hour.
School Counselor not to exceed 40 hours at $30.00 per hour.
12. BOARD OF EDUCATION MATTERS
CSE/CPSE Recommendations
Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District approve the CSE/CPSE recommendations as submitted.
Health Services Contracts for the 2018-2019 School Year
Albany City School District
Enclosed please find copies of the 2018-2019 Health Services Contracts for students attending private or parochial schools in the following Districts:
Albany City School District – (19) students in the amount of $16,405.93
*The residence of the students have been verified.
Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District approve the 2018-2019 Health Services Contracts for 19 total students attending private or parochial schools in the above listed Districts for the above listed amounts.
13. STUDENT MATTERS – Class Size Update as of 5/31/2019
Kdg. – 44 (split) Gr. 5 – 28
Gr. 1 – 35 (split) Gr. 6 – 36 (split)
Gr. 2 – 33 Gr. 7 – 18
Gr. 3 – 28 Gr. 8 – 39 (split)
Gr. 4 – 35 Total – 295
14. SUPERINTENDENT’S COMMENTS
BOCES Leadership
Community Outreach/Communication
A-Z Countdown
Please join us at Graduation
15. PRINCIPAL’S COMMENTS
American Young Voices
Field Day
Career Day
16. INFORMATIONAL MATERIAL
June 14th – Field Day/ Rain Date June 17th
June 24th – Early Release – 11:20am
PTA Staff Appreciation Luncheon
Superintendent’s Conference Day (PM)
June 25th – Early Release – 11:20am
Kindergarten Moving up Ceremony – 10am
Superintendent’s Conference Day (PM)
June 26th – Early Release – 10:45am
Gr. 5-8 Awards Ceremony – 8:30am
8th Grade Graduation – 6:30pm
July 15th – Re-organizational Board Meeting – 6:30p.m.
17. MISCELLANEOUS
18. PUBLIC COMMENT
PLEASE NOTE: During the Public Comment Sessions, members of the community may address the Board on agenda and non-agenda items. The Board President may limit remarks of individual speakers to a reasonable time. Speakers must identify themselves and the topic on which they would like to make remarks.
*Any member of the Board may choose to go into Executive Session before adjourning if necessary
19. MOTION TO ENTER INTO EXECUTIVE SESSION
The Board of Education may enter into Executive Session for the reason(s) indicated below as specified:
⃞ Matters which will imperil the public safety if disclosed.
⃞ Any matter that may disclose the identity of a law enforcement agent or
informer.
⃞ Information relating to current or future investigation or prosecution of a
criminal offense that would imperil effective law enforcement if disclosed.
⃞ Discussion involving proposed, pending, or current litigation.
☑ Collective negotiations pursuant to Article 14 of the Civil Service Law.
⃞ The medical, financial, credit, or employment history of a particular person
or corporation, or matters leading to the appointment, employment,
promotion, demotion, discipline, suspension, dismissal, or removal of a
particular person or corporation.
⃞ The preparation, grading, or administration of exams.
⃞ The proposed acquisition, sale or lease of real property or the proposed
acquisition, sale or exchange of securities, but only when publicity would
substantially affect the value of these things.
20. MOTION TO RE-ENTER PUBLIC SESSION
21. MOTION TO ADJOURN
*All minutes of Board of Education meetings are recorded and become public record upon approval by the Board.