October 15, 2019 Agenda

MENANDS UNION FREE SCHOOL DISTRICT BOARD OF EDUCATION

October 15, 2019

5:00 p.m. – Executive Session 

6:30 p.m. – Public Session

PLEASE NOTE:  During the Public Comment Sessions, members of the community may address the Board on agenda and non-agenda items.  The Board President may limit remarks of individual speakers to a reasonable time. Speakers must identify themselves and the topic on which they would like to make remarks.  

1. MEETING CALLED TO ORDER
2. MOTION TO ENTER INTO PUBLIC SESSION
3. MOTION TO ENTER INTO EXECUTIVE SESSION

 

The Board of Education may enter into Executive Session for the reason(s) indicated below as specified: 

Matters which will imperil the public safety if disclosed.

Any matter that may disclose the identity of a law enforcement agent or

informer.

Information relating to current or future investigation or prosecution of a 

criminal offense that would imperil effective law enforcement if disclosed.

Discussion involving proposed, pending, or current litigation.

☑ Collective negotiations pursuant to Article 14 of the Civil Service Law.

☑ The medical, financial, credit, or employment history of a particular person

or corporation, or matters leading to the appointment, employment, 

promotion, demotion, discipline, suspension, dismissal, or removal of a 

particular person or corporation. 

The preparation, grading, or administration of exams.

The proposed acquisition, sale or lease of real property or the proposed

acquisition, sale or exchange of securities, but only when publicity would

substantially affect the value of these thing

4.        MOTION TO ADJOURN EXECUTIVE SESSION
5.        MOTION TO RE ENTER INTO PUBLIC SESSION                  
6. ROLL CALL
          
7. PLEDGE OF ALLEGIANCE
8. COMMENTS FROM THE PUBLIC ON AGENDA ITEMS

Just a reminder for those members of the public in attendance.  This is one of two opportunities afforded members of the public to comment on or inquire about agenda items. Members of the public also have an opportunity at the end of the evening’s agenda to ask questions or voice concerns or comments on matters not formally noted on the agenda.  We appreciate everyone’s cooperation.

9. APPROVAL OF MINUTES

Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District accept the minutes of the September 9, 2019 meeting.          

10. BUSINESS MATTERS
Discussion Items

Building Project Update – CSARCH
Long Range Financial Analysis-Bernard P. Donegan, Inc
NYS Assessment Scores
Board Goals 2019-2020
           

Business Office for Information

Enclosed for the information of the Board are copies of warrant #’s for the month of September 2019, 7 and 8 Fund H, 16 and 18 Fund A and 1 Fund EC.

Business Office for Approval
Treasurer’s Report

Enclosed for the Board’s approval are copies of the August 2019 and September 2019 Treasurer’s Reports.  

Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District approve the August 2019 and September 2019 Treasurer’s Reports.  

 

District Management Response Letter

         Enclosed for the Board’s approval is the district’s response to the Management Letter in the district external audit as completed by West & Co., CPS’s for the year ended 6/30/19 which require no significant corrective actions. The financial statements present fairly, in all material respects, the  respective financial position of the governmental activities, each major fund and the aggregate  remaining fund information of the Menands UFSD as of 6/30/19 and the respective changes in financial position and, where applicable, cash flows thereof for the then year ended in accordance with accounting principles generally accepted in the USA.

   Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District approve the district’s response to the Management Letter items notes in our audited  financial statements as of June, 30, 2019. 

Change Orders

Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District upon the recommendation of theSuperintendent, hereby approve the following change orders. 

 

C/O#
Contractor
Original Amount
Approved Changes
Adjusted Contracts
C004-022
DLC Electric LLC
775,000.00
5411.30
Increase
C004-023
DLC Electric LLC
775,000.00
5225.56
Increase
C004-024
DLC Electric LLC
775,000.00
450.41
Increase
C002-027
Bunkoff General Contractors
4,780,000.00
4763.46
Increase
C002-028
Bunkoff General Contractors
4,780,000.00
7338.75
Increase
CO02-029
Bunkoff General Contractors
4,780,000.00
(737.20)
Decrease
C002-030
Bunkoff General Contractors
4,780,000.00
(584.10)
Decrease
C002-031
Bunkoff General Contractors
4,780,000.00
247.46
Increase
C002-032
Bunkoff General Contractors
4,780,000.00
3447.18
Increase
C002-033
Bunkoff General Contractors
4,780,000.00
815.46
Increase

CO02-034
Bunkoff General Contractors
4,780,000.00
(690.00)
Decrease
C002-035
Bunkoff General Contractors
4,780,000.00
8707.20
Increase
C002-036
Bunkoff General Contractors
4,780,000.00
3581.42
Increase
C002-037
Bunkoff General Contractors
4,780,000.00
239.86
Increase
C002-038
Bunkoff General Contractors
4,780,000.00
1202.90
Increase
C002-039
Bunkoff General Contractors
4,780,000.00
(483.95)
Increase
C003-003
Mazone Plumbing & Heating
1,170,051.00
(4331.00)
Decrease
CO03-004
Mazone Plumbing & Heating
1,170,051.00
(3447.18)
Decrease
9CO03-005
Mazone Plumbing & Heating
1,170,051.00
(975.10)
Decrease
CO03-006
Mazone Plumbing & Heating
1,170,051.00
(5411.30)
Decrease
COO5-009
BPI Piping INC
294,600.00
487.65
Increase
COO5-010
BPI Piping INC
294,600.00
738.46
Increase
COO5-011
BPI Piping INC
294,600.00
818.98
Increase
COO5-012
BPI Piping INC
294,600.00
996.08
Increase
COO5-013
BPI Piping INC
294,600.00
315.43
Increase
COO6-001
RBM Guardian Fire Protection
304,414.00
975.10
Increase

 

           Donation of Various School  Supplies for the 2019-2020 School Year

Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District accept the following donation of various school supplies:

 Mrs. Vanessa Mercado- Spiral Notebooks, loose leaf paper, pens and 2 pocket folders.

Simmons Machine Tool- Binders, notebooks, pens and other supplies.

The McCarthy Family- $40. $20 for each child’s homeroom use.

Alyssa Blake Class of 2019- 5 soccer balls to the Soccer Club.

 Parent Transportation Contract 

 Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District approve the attached Parent transportation contract, for the 2019-2020 school year at the fixed rate per mile allowed by the IRS.

Trustee to Schoharie Area Workers’ Comp. Trust – Kathleen Cietek, Dr. Maureen Long (Alternate)

Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free

School District upon the recommendation of the Superintendent appoint Kathy Cietek and Dr. Maureen Long (Alternate) to serve as Trustee  to the Schoharie Area Workers’ Comp.Trust for the 2019-2020 school year.

            Contracts for Approval

Special Education Support Program – The Research Foundation for the State of New  York (SUNY RF)

Enclosed for review and approval of the Board is a contract from The Research Foundation for the State of New York (SUNY RF) for the Special Education Internship Program for the 2019-2020 school year in the amount of $5,750.

 Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District approve the contract from The Research Foundation for the State of New York (SUNY RF) for the Special Education Internship Program for the 2019-2020 school year in the amount of $5,750.

Wildwood School – Agreement for Services 2019-2020 

Enclosed for the Board is a copy of the 2019-2020 Agreement for Services contract from the Wildwood School for one student attending the Program at a cost of $53,471.  

Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District approve the 2019-2020 Agreement for Services contract from the Wildwood School for one student attending the Program at a cost of $53,471.

 

11. PERSONNEL MATTERS
Substitute  Custodian – Alberto Cardona

Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District approve Alberto Cardona to a substitute custodian position for the 2019-2020 school year as per the attached benefit agreement. 

Substitute  Teacher Aide, Lunch Monitor and Clerk – Ashley Jewett

Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District approve Ashley Jewett as a substitute Teacher Aide, Lunch Monitor and Clerk for the 2019-2020 school year as per the attached benefit agreement pending fingerprint clearance.

 

Increase Existing Compensation Time

Increase the compensation time from the existing 40 hours per year to “Not to exceed” 250 hours per year for the Maintenance Mechanic and Custodial positions. 

Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District approve the increased amount of  compensation from 40 hours per year to “Not to exceed” 250 hours per year for the Maintenance Mechanic and Custodial positions.

Resignations
Deborah Angrisano- Teacher Aide

 Enclosed for the Board is an email from Deborah Angrisano, dated October 8, 2019 resigning  from her position as a Teacher Aide from the Menands Union Free School District effective October 15,2019.

 Resolution     BE IT RESOLVED that the Board of Education of the Menands Union Free School District accept the letter of resignation from Deborah Angrisano, dated October 8, 2019,  resigning from her position as a Teacher Aide From the Menands Union Free School District effective October 15, 2019.

 

12. BOARD OF EDUCATION MATTERS

 

Club/Sports/Mentoring/Other Stipends

It is requested that the Board approve the attached revised list of staff member compensation  during the 2019-2020 school year for work performed outside of the regular school  day as per the MAT contract.  

Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District  approve the attached revised list of staff member compensation during  2019-2020 school year  for work performed outside of the regular school day as  per the MAT contract.

         CSE/CPSE Recommendations 

Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District approve the CSE/CPSE  recommendations as submitted.

Special Education Services Contract – Crossroads Center for Children

Enclosed for the Board of Education is a revised copy of the Crossroads Center for Children  contract for Special Education services for one student for the 2019-2020 school year. 

Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District approve the revised contract between Menands School and Crossroads Center for Children for the 2019-2020 school year.

Substitute Teachers – Fully Cleared

Resolution BE IT RESOLVED that the Board of Education of the Menands Union Free School District approve the following substitute teachers for the 2019-2020 school year.

           Katherine Desmond              Ashley Jewett       Diane Soloman

           Richard Dufresne                  Brandon Keating Reanne Terano                     

           Amanda Furhi                        Ashley Lee                           

13. STUDENT MATTERS 

Class Size Update as of 10/2/2018:

Kdg. – 46 (split) Gr. 5 – 40 (split)

Gr. 1 – 45 (split) Gr. 6 – 29 (split) 

Gr. 2 – 35 (split) Gr. 7 – 37 (split)

Gr. 3 – 41 (split)       Gr. 8 – 18 

Gr. 4 – 27 Total – 318

14. SUPERINTENDENT’S COMMENTS

Recent and Upcoming Professional Development
Thank you Village of Menands:
Police Department and Officer Stone 
Mike Hagaman
CASDA Friends of Education
 

15. PRINCIPAL’S COMMENTS

PTA Updates

16. MISCELLANEOUS
17. INFORMATIONAL MATERIAL

Red Ribbon Week- October 25th -31st
PTA Family Fun Night- Friday, October 25th 6:00 pm
Pumpkin Run Grade k-8 -Thursday, October 31.
Superintendent’s Conference Day- Tuesday, November 5th – No School
Veterans Day Monday, November 11th – No School
Next Board Meeting is on Tuesday, November 12th at 6:30. Due to Veterans Day. 

18. PUBLIC COMMENT

PLEASE NOTE:  During the Public Comment Sessions, members of the community may address the Board on agenda and non-agenda items.  The Board President may limit remarks if individual speakers to a reasonable time. Speakers must identify themselves and the topic on which they would like to make remarks.

19.      MOTION TO RE-ENTER INTO EXECUTIVE SESSION
The Board of Education may re-enter into executive session.
20. MOTION TO RE-ENTER PUBLIC SESSION
    21. MOTION TO ADJOURN

 

*All minutes of Board of Education meetings are recorded and become public record upon approval by the Board.